Planning a conference can be overwhelming, but with the right checklist, you’ll ensure smooth execution and a memorable experience. Here’s a comprehensive guide to help:
Set Clear Objectives
Define the purpose, audience, and outcomes you want to achieve.
Budget & Timeline Planning
Allocate funds for venue, speakers, and marketing, and create a detailed timeline.
Venue & Vendor Selection
Choose a venue with the right capacity, technology, and accessibility. Don’t forget to secure reliable vendors for catering, AV equipment, and décor.
Speaker & Program Organisation
Invite engaging speakers and ensure the agenda flows smoothly. Have backups in case of last-minute changes.
Tech Setup
From sound systems to online registration platforms, ensure your tech is foolproof. Test everything in advance!
Marketing & Registration
Promote your event on social media and via email marketing. Use high-performing platforms like Mailchimp or HubSpot for seamless campaign management.
Day-Of Management
Assign staff to key roles, manage logistics, and ensure speakers and attendees are well-supported.
Post-Event Follow-Up
Send thank you notes, collect feedback, and analyse data to improve future conferences.
Visit Lime Events for expert conference management assistance in New Zealand.